Event Planner Spain 西班牙 & 摩洛哥 丰富的资源 精彩的创意 专业的会议与活动承办策划服务咨询
Internet leaders: March 3.425.442 page views
Newsletter (15,000+ subscribers) Event Planner Spain mobile version RSS Event Planner Spain
 搜索住宿及活动场地 搜索活动承办机构 搜索活动供应商    我们的业务
Event Planner Spain
所有分类
Cortijo la Fe. Charming hotel with Arab bathes and wedding, celebration and event facilities in Montefrio, Granada, Spain
IMEX 2014

Frankfurt, 20-22 May 2014: the worldwide exhibition for incentive travel, meetings and events
Register now for IMEX 2014
Frankfurt 20-22 May

The Meetings Show

Register now for The Meetings Show<br/> <b>Olympia, London 8-10 July 2014</b>
Register now
Olympia, London 8-10 July

精彩报道集锦
Fourteen Meetings Technology Trends to Watch for 2014 Fourteen Meetings Technology Trends to Watch for 2014 ...
The Top 10 Questions Hoteliers Should Be Asking Their SEO Vendor The Top 10 Questions Hoteliers Should Be Asking ...
Geofencing, Proximity Sensing and iBeacons: Coming to an Event near You! Geofencing, Proximity Sensing and iBeacons: Coming to an ...
Business Funding Checklist: 9 Brutal Facts You Shouldn’t Overlook When Raising Money Business Funding Checklist: 9 Brutal Facts You Shouldn’t ...

Freeconomics – The Rise of Free or Very Low Cost Meetings and Tradeshow Software

Send this article to a friend
Share to Facebook Share to Twitter Share to Digg Share to Delicious More...
Freeconomics – The Rise of Free or Very Low Cost Meetings and Tradeshow Software We are going through a major technology transformation - we are moving from shrink-wrapped software to the web as a major means of software distribution. With the price of data storage, computer processors and bandwidth plummeting, this is leading to low cost and free tools for meetings and trade shows.

Web-based software is more efficient than shrink-wrapped software in a number of ways:
  • It does not require local installation, network configuration, local customization, local firewall protection and local backup – everything is stored, backed, virus-protected and updated remotely, usually in highly secure data farms.
  • All that is required by the user is internet access and a browser – this makes the programs accessible 24/7 anywhere there is an internet connection. This lends naturally to event workers who typically are in out-of-the office locations.
  • The web is cross-platform: A PC, a Mac, a Linux operating system, and mobile platforms can access the data.
  • With the plummeting costs for data storage, processors and bandwidth, costs are substantially lower than shrink-wrapped. This is leading to many free web tools to market, manage and improve events.


This posting will cover several new free or lower-cost web tools to manage events and tradeshows, and will discuss things to look for in the “freeconomic” world.

FloorplanGenie: Free floor plan management tool from A2Z
A2Z has just released a full-featured tradeshow management floor plan tool including the following features:
  • Exhibitor database integration
  • Real-time, online interactive floor plan with color-coded booths
  • Merge, split, delete, revive, resize, rename and renumber booths easily
  • Manage non-exhibit space including meeting rooms, registration area, etc.
  • Reporting engine for custom exhibitor reports, booth inventory and change logs
  • Print wizard for custom scale, camera-ready, high-resolution printouts
  • Contractor access to real-time floor plans, exhibitor lists, booth inventory and change logs


There are no hidden costs or add-on fees, and this is not a free trial. The only limitations are that it can be used for a maximum of three shows per year and that the minimum show size is 10,000 net square feet.

BabyCAD: free exhibit booth design
BabyCAD provides a nice set of exhibit booth design tools with the ability to print out in PDF format. It is very easy to use and free to try. If you would like to save the files and use your own branding, it is $39/month.

OotoWeb: online attendee management/registration and mobile meeting management
Although this is not free, the attendee management tool is substantially lower cost than most other web registration products. Veteran designers from the pioneer meetings technology company SeeUThere have built a new attendee management/online registration product using state-of-the art web technology. It looks very easy to use, but can handle large, complex events. It has full mobile integration so planners can access all attendee/housing data from an iPhone. The pricing is free for the first month and then only $49/month per user thereafter with no transaction fees. This is substantially lower than traditional web registration vendors which charge per transaction (an average of $6 per registration).

DimDim web conferencing
This web conferencing/collaboration product is similar to WebEx or GoToMeeting, but is free for up to 20 users, only $25/month for up to 50 people. Additional people or features such a HD video and recording features can be added on – but usually at a price that is less than half of WebEx.

Skype high-definition and multiple person video conferencing
The newly released Skype 5.0 beta version allows 5-way group video conference calls as well as high definition (HD) capabilities. This opens up the potential for free or near-free telepresence-like capabilities and will be a natural for developing low-cost hybrid events and video conference participation by speakers. Skype makes money though Skype-Out, Skype Manager and other VoIP (voice over the internet) phone offerings.

MogoTIX: free mobile ticketing solution for events
MogoTix provides mobile event ticketing using QR (Quick Response) codes. It is free for events where no fee is charged and $0.99/ticket + 2.5% of the ticket value ($9.95 maximum/ticket) for those events selling tickets via credit card or PayPal.

Free audience polling from Poll Everywhere
Traditional audience polling keypads rent for about $10/keypad/day. Poll Everywhere uses mobile phone text messaging (similar to American Idol) to accomplish a similar result. It integrates fully with PowerPoint making it easy for presenters to use. Pricing is free for up to 30 poll participants, $15/month for 50 participants and up.

Free wikis (interactive websites) and group collaboration tools
wave.google.com and docs.google.comGoogle provides a great set of free collaboration tools that are far superior to standard email for managing hundreds or thousands of event logistics details. See tinyurl.com/2bxeova for more details.

Mobile apps for meetings
This is one of the hottest areas of software development with hundreds of applications applicable to meetings – and several of them free.

Social media to manage and market events
This is another very rapidly growing software market, with most of the applications being free and most of the having direct applications for marketing and managing meetings.

Free site selection database
Cvent provides a free searchable online database of over 100,000 event venues and service providers allowing planners to search detailed profiles of event venues and service providers, send Requests for Proposals (RFPs) to the most qualified meeting suppliers and then compare bids, supplier details and availability with side-by-side reports. Funding is made through vendor enhanced listings.

Is there such a thing as a free lunch?
These are just a few of the free and low cost meeting technology tools available. Many may ask, is ‘free’ too good to be true?

Companies need to be profitable to survive, and very few offer free tools out of pure altruism. As these tools become part of the meeting planning process, it will be important for planners to look at each company’s business model to judge whether that specific ‘freeconomic’ model is viable. Is their company stable? Will they be around through my event, next year and beyond? What will happen if they change options or drop services? All these questions need to be asked before building this model into your business process.

The good news, however, is that it appears that the price of meeting planning technology is dropping along with the cost of computers and data storage. There will be more options as a lower price than ever before.
Comment on this news item
Name     Email

See more Corbin Ball news
See more mobile devices news (smartphones, tablets, pda, etc.)
See more meeting and event technology news

Tags, event suppliers: Computer  Design  Marketing  Media  Registration  Rooms  Shows  Software  Speakers  Venues  Video 

Tags, news section: Audience  Browser  Business  Computer  Design  Free  Hybrid  Interactive  Internet  iPhone  IT  Management  Marketing  Media  Meeting  PC  Planning  PowerPoint  QR  Recording  Software  Standard  Technology  Ticketing  Web 

Glossary, news section: Bandwidth  Booth  Branding  Conference  Database  Event  Exhibitor  Floor plan  HD  Logistics  Online  SET  Show  SITE  Space  Supplier  Tradeshow  Vendor  Video  Video conference 

Number of views of this article: 5,852

新闻通讯
供应商
关键词
新闻搜
关键词
全站搜索
Loading
会员入口
用户名
密码
Andalusí Club. 专业会议组织者  安达卢西亚,活动管理  安达卢西亚  西班牙
3n1. 目的地管理公司,活动策划,奖励旅游组织 西班牙 巴伦西亚
Hacienda Zorita. 西班牙萨拉曼卡酒庄、乡村度假及Spa胜地。
Gallery Hotel . 宴会和会议大酒店  巴塞罗那  西班牙
Boutique-Hotel Varadero. Boutique hotel in Zahara de los Atunes, Cadiz, Spain, with a restaurant and facilities for wedding receptions, parties, meetings and incentives

 
关于我们 | 广告 | 联系我们 | 法律声明 | 小辞典 | 网站导航
您在西班牙或摩洛哥策划任何活动,均可联系我们或查阅我们的供应商目录这里有650家高品质的供应商供您直接咨询及询价

我们每月有上百万的浏览量,接受上千条咨询,是西班牙访问量最大的专业活动组织与策划网
我们能为全世界160个国家的客户提供八种语言的服务. 如果您与我们有同样的目标客户群,请联系我们

西班牙活动承办与策划专业网
Event Planner Spain, S.L.
Paseo de la Sierra, 38-20, 29018 Málaga, 西班牙
© Copyright Event Planner Spain 2006-2014
Tel. +34 952 294 327

360Experience. Bespoke corporate and VIP ticketing and hospitality services for sports events and concerts all over the world

最新活动供应商

360Experience. Bespoke corporate and VIP ticketing and hospitality ...
Exclusive Promotion at the Hotel Ibersol Antemare in Sitges

最新折扣

Exclusive Promotion at the Hotel Ibersol Antemare in ...
Olympic Congress Centre Repeats as Host Venue for Animal Welfare Congress

最近新闻

Olympic Congress Centre Repeats as Host Venue for ...
Powervote. 无线交互式应答系统  马德里,投票板  马德里  西班牙

活动供应商随机推荐

Powervote. 无线交互式应答系统 马德里,...
Weekend Wine and Spa Break in Penedes

随机折扣

Weekend Wine and Spa Break in Penedes ...
Weekend Wine and Spa Break in Penedes

随机新闻

Weekend Wine and Spa Break in Penedes ...

Málaga Convention Bureau Member MPI Member, Meeting Professionals International CO2 Neutral Website Exhibiting at EIBTM, global event for meetings and incentives IMEX 2014 – Frankfurt 20-22 May. The essential worldwide exhibition for incentive travel, meetings and events ICCA Iberian Chapter